Notice of Board of Commissioners Meeting and Agenda
March 19, 2025, at 6:30 p.m.
Meeting to be held at 61100 North 12th Street, Lacombe (at the Gym)
Posted by March 18, 2025, at 5:00 pm
AGENDA and NOTICE OF PUBLIC MEETING
1. Call to Order: Mike Sevante, Chairman
2. Opening Prayer and Pledge
3. Roll Call
4. Approval of February 19, 2025, minutes.
5. Financial Report
6. Director’s Report, Tony Henry
OLD BUSINESS
1. Discussion of District Needs Assessment Project and development of a proposal by All South Consulting.
NEW BUSINESS
1. Report on additional field improvements made at Keller Field and approval of associated costs.
2. Resolution authorizing District Director Anthony Henry, Jr. to sign on behalf of the District the Cooperative Endeavor Agreement with the State of Louisiana for receipt of appropriated funds.
3. Review and discussion of draft Open Gym Policy.
Adjournment
Mike Sevante, Chairman
Recreation District No. 4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreation District #4 Office at 985-882-1314 describing the assistance that is necessary.
St. Tammany Parish Recreation District #4
Board Meeting Minutes; February 19, 2025, at 6:30 pm, Rec District Gym, Lacombe, LA
Board Attendees
Present: Anthony Henry, Mike Sevante, Nanette Ziegler, Karen Raymond, Ashley Ray, and Dana Icenhower
Absent: Jonathan Meadows and Kalil Batiste
Quorum Present: Yes
Call to order: 6:42 pm by Chairman Mike Sevante. Sevante led the meeting in prayer and the Pledge of Allegiance. Raymond motioned to approve the minutes from the January meeting, seconded by Ziegler, and the minutes were unanimously accepted.
Financial Report: Ziegler provided a comprehensive financial update detailing the balances of various accounts. Ray motioned to approve the financials, seconded by Icenhower, and the reports were unanimously accepted.
Director’s Report by Anthony Henry: Henry provided a brief update on the baseball field, stating that he received a quote and submitted it to the board for review. He is seeking direction on how the board would like to proceed. The board voted to approve the invoice from Lily Oak Landscape. Ray motioned to approve the invoice, and Raymond seconded the motion. Additionally, Henry introduced the new Maintenance Specialist, Terrance Martin. Lisa Maddox’s work hours will be Tuesday and Thursday from 9:00 AM to 1:00 PM.
Orders of Business:
Finalizing revisions to the District Sporting Events Rental Rules and Fee Schedule, and the Facility Rental Contract Form: Ray provided a concise overview of the contract rental policies and recent updates. Following extensive discussion, a motion was made to adopt the amended sporting events and facilities contract. Ray moved for approval, with Icenhower seconding the motion. The reports were unanimously accepted.
Report on Professional Services Agreement with All South Consulting: Mike's contract was executed, and a meeting was scheduled for 2/24/25 at 8:30 am for Jarret Bauer of All South to discuss his needs and priorities with the committee.
District participation in the 2025 Lacombe Mardi Gras parade: A brief discussion was held regarding participation in the parade, which requires a $100 entry fee. The Events Committee plans to either build or explore the option of renting a float. The approved budget for the parade is not to exceed $5,000. A motion was made by Raymond and seconded by Ziegler; unanimously accepted.
Amending of the 2024 District Budget to reflect final revenues and expenditures: Mike provided a brief overview of the budgeting process for expenditures. A motion was introduced to amend the 2024 budget, increasing total expenditures to $420,442. The motion was made by Ray, seconded by Raymond, and unanimously approved. Subsequently, a motion was made to further amend the 2024 budget, increasing total expenditures to $448,526. This motion was made by Ziegler, seconded by Ray, and approved. Finally, a motion to adopt the amended 2024 budget was made by Raymond, seconded by Ray, and unanimously accepted.
Meeting adjourned at 9:14 pm, Next meeting date: March 19, 2025.
Minutes submitted by: Administrative Assistant Kurenda Strickland
Notice of Board of Commissioners Meeting and Agenda
February 19, 2025, at 6:30 p.m.
Meeting to be held at 61100 North 12th Street, Lacombe (at the Gym)
Posted by February 18, 2025, at 5:00 pm
AGENDA and NOTICE OF PUBLIC MEETING
1. Call to Order: Mike Sevante, Chairman
2. Opening Prayer and Pledge
3. Roll Call
4. Approval of January 15, 2025, minutes.
5. Financial Report
6. Director’s Report, Tony Henry
OLD BUSINESS
1. Finalizing of revisions to the District Sporting Events Rental Rules and Fee Schedule, and the Facility Rental Contract Form.
2. Report on Professional Services Agreement with All South Consulting.
3. District Participation in the 2025 Lacombe Mardi Gras Parade.
NEW BUSINESS
1. Amending of the 2024 District Budget to reflect final revenues and expenditures.
Adjournment
Mike Sevante, Chairman
Recreation District No. 4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreation District #4 Office at 985-882-1314 describing the assistance that is necessary.
St. Tammany Parish Recreation District #4
Board Meeting Minutes; January 15, 2025, at 6:30 pm, Rec District Gym, Lacombe, LA
Board Attendees
Present: Anthony Henry, Mike Sevante, Nanette Ziegler, Karen Raymond, Ashley Ray, Dana Icenhower and Kalil Batiste
Absent: Jonathan Meadows
Quorum Present: Yes
Call to order: 6:42 pm by Chairman Mike Sevante. Ziegler led the meeting in prayer and the Pledge of Allegiance. Batiste motioned to approve the minutes from December 18th meeting, seconded by Raymond, and the minutes were unanimously accepted.
Election of Officers: Nomination by Ray to elect Mike Sevante as chairman. Batiste motioned to approve, seconded by Raymond. Nomination by Ray to elect Nanette Ziegler vice chairman. Batiste motioned to approve, seconded by Raymond. Nomination by Ziegler to elect Ashley Ray as secretary. Batiste motioned to approve, seconded by Raymond. Nomination by Ray to reappoint Bonnie Sarver as treasurer. Ray motioned to approve, seconded by Batiste.
Financial Report: Ziegler provided a comprehensive financial update detailing the balances of various accounts. Batiste motioned to approve the financials, seconded by Raymond, and the reports were unanimously accepted.
Director’s Report by Anthony Henry: Henry provided a brief update on the baseball field, stating that he is in the process of obtaining a quote to level and improve the field. Additionally, there was positive feedback on the Light Up Lacombe event. Notably, the 1st place winner generously donated their winnings back to support future events. A Boil and BBQ Cook-Off event is in the planning stages, as is planning for a future community festival.
Orders of Business:
Report on construction status of the FHWA Recreational Trails project: Henry provided a brief update on the status of the Trails project, noting that equipment has begun arriving to initiate work on the walking trail. A groundbreaking ceremony will be held to mark the start of the project, which is expected to be completed within approximately 4-6 weeks. During this period, the park will remain closed to the public.
Report on the status of the Professional Services Agreement with All South Consulting: Sevante provided a brief update on the agreement, noting that there are no significant developments at this time. The draft agreement has been submitted to All South, but no response has been received yet.
Discussion/Finalization of CEA between Bayou Lacombe Museum and Recreation District 4: Raymond provided a summary of the CEA, confirming that no changes were necessary. Sevante outlined the scope of the CEA, highlighting its inclusion of events and projects with historical, cultural, and recreational significance, emphasizing the benefits of collaboration. Batiste moved to approve the CEA, with Ziegler seconding the motion. The motion was unanimously approved, with Karen abstaining.
Discussion/Finalization of revisions to the District Facilities Use and Rental Policies and Fees: Ray provided a brief overview of the contract rental policies and updates, clarifying that prices were not changing but rather being enforced. The board noted that there were several issues with pricing and the contract's verbiage. Additionally, Ray stated that a set price for Open Gym would be determined, and updates would be made to the contract for clarity.
Audience members inquired about changes to rental fees, particularly regarding Open Gym for volleyball at the recreation center on Tuesdays, seeking clarification on the adjustments. After an extensive discussion between the audience and board members, the board decided to recess in order for copies to be made before finalizing and adopting the updated contract.
Batiste motioned to postpone the decision to adopt the updated contract, with Raymond seconding the motion. Sevante opened the floor for further discussion, noting that the board sought additional clarification. The director emphasized the importance of ensuring that all board members fully understand the changes being made before moving forward. Raymond, Batiste, and Ziegler voted in favor of postponing the decision, while Icenhower and Ray opposed. The motion was carried, and approval of the policy updates was postponed to the next session.
Discussion of Recreation District participating in the Lacombe Mardi Gras parade. During a call between the programs and events committee and Councilman Impastato, he proposed that the recreation district participate in the Lacombe Parade on Mardi Gras Day to lend support to the Lacombe Mardi Gras celebration. The district will provide a float; however, the estimated cost is currently unavailable. The Programs and Events Committee will work diligently to develop a formal proposal, which will include a cost estimate.
Motion to Add Off-the-Floor Item: A motion was made by Ziegler to add an off-the-floor item to select a CPA firm to conduct the 2024 financial review. The motion was seconded by Ray and was unanimously accepted.
Motion to Adopt Resolution to Select Ericksen and Krentel: A motion was made by Ray to adopt a resolution to select Ericksen and Krentel as the CPA firm for the 2024 financial review. The motion was seconded by Batiste and was approved.
Meeting adjourned at 8:49 pm, Next meeting date: February 19, 2025.
Minutes submitted by: Administrative Assistant Kurenda Strickland
Notice of Board of Commissioners Meeting and Agenda
January 15, 2024, at 6:30 p.m.
Meeting to be held at 61100 North 12th Street, Lacombe (at the Gym)
Posted by January 14, 2024, at 5:00 pm
AGENDA and NOTICE OF PUBLIC MEETING
1. Call to Order: Mike Sevante, Chairman
2. Opening Prayer and Pledge
3. Roll Call
4. Approval of December 18, 2024, minutes.
5. Election of Officers – 2025 Board of Commissioners
6. Financial Report
7. Director’s Report, Tony Henry
OLD BUSINESS
1. Report on construction status of the FHWA Recreational Trails Project
2. Report on the status of the Professional Services Agreement with All South Consulting
3. Discussion/Finalization of CEA between Bayou Lacombe Museum and Recreation District 4
4. Discussion/Finalization of revisions to the District Facilities Use and Rental Policies and Fees
NEW BUSINESS
1. Discussion of Recreation District participating in the Lacombe Mardi Gras parade.
Adjournment
Mike Sevante, Chairman
Recreation District No. 4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreation District #4 Office at 985-882-1314 describing the assistance that is necessary.
St. Tammany Parish Recreation District #4
Board Meeting Minutes; December 18, 2024, at 6:30 pm, Rec District Gym, Lacombe, LA
Board Attendees
Present: Anthony Henry, Mike Sevante, Nanette Ziegler, Karen Raymond, Ashley Ray, Dana Icenhower and Kalil Batiste
Absent: Jonathan Meadows
Quorum Present: Yes
Call to order: 6:39 pm by Chairman Mike Sevante. Ziegler led the meeting in prayer and the Pledge of Allegiance. Raymond motioned to approve the minutes from November 20th meeting, seconded by Batiste, and the minutes were unanimously accepted.
Financial Report: Ziegler provided a comprehensive financial update detailing the balances of various accounts. Batiste motioned to approve the financials, seconded by Ray, and the reports were unanimously accepted.
Director’s Report by Anthony Henry: Mr. Henry provided an update on the Light Up Lacombe event. We currently have 17 contestants and are grateful for the support of our two sponsors, Coastal Environmental Services and Chillco. The donation balance stands at $750. The Toys for Tots and Santa on the Bayou event was a tremendous success. We received an abundance of toy donations, and with some left over, we plan to distribute them to families who were unable to attend as well as to local schools in need. We are addressing ongoing issues with our fire alarm system provider, Fire Quest, and are actively seeking a new service provider to resolve these concerns. Additionally, we have an outstanding balance with Abrakadoodle. To utilize this balance effectively, we are considering hosting a Mardi Gras camp for children. The lights at Keller Field require attention, and the gym bleachers need renovation. Additionally, we are in the process of obtaining quotes for a generator to enhance our facilities' functionality and reliability. There is a 1.89-acre property near Keller Field that we are exploring for potential development. This space could be utilized for parking or other beneficial purposes to support the community and enhance the facilities.
Orders of Business:
Report on construction status of the FHWA Recreational Trails project: Henry provided a brief update on the status of the Trails project, noting that the permit is expected to be issued within two weeks. Once the permit is obtained, construction will commence immediately.
Report on the status of the Professional Services Agreement with All South Consulting: Sevante provided a brief update on the agreement, stating there were no significant developments to report at this time. Sevante and Jarret are collaborating on the agreement stemming from the RFP. Jarret will prepare a draft, which Sevante will review to initiate the process.
Discussion of CEA between Bayou Lacombe Museum and Recreation District 4: Raymond provided a summary of the CEA and board recommended deferring further discussion to the next meeting to allow everyone time to review the document thoroughly.
Adoption of the 2025 Fiscal Year District Budget: A brief review of the district budget highlighted a $10,000 reduction in equipment maintenance and a corresponding $10,000 increase in capital outlay. Raymond moved to approve the amended budget, the motion was seconded by Ray, and it was unanimously approved.
Discussion of revisions to the District Facilities Use and Rental Policies and Fees: May need a special meeting to adopt 2025 budget.
Meeting adjourned at 8:09 pm, Next meeting date: January 15, 2024
Minutes submitted by: Administrative Assistant Kurenda Strickland
Notice of Board of Commissioners Meeting and Agenda
December 18, 2024, at 6:30 p.m.
Meeting to be held at 61100 North 12th Street, Lacombe (at the Gym)
Posted by December 17, 2024, at 5:00 pm
AGENDA and NOTICE OF PUBLIC MEETING
1. Call to Order: Mike Sevante, Chairman
2. Opening Prayer and Pledge
3. Roll Call
4. Approval of November 20, 2024, minutes.
5. Financial Report
6. Director’s Report, Tony Henry
OLD BUSINESS
1. Report on construction status of the FHWA Recreational Trails project.
2. Report on the status of the Professional Services Agreement with All South Consulting.
3. Discussion of CEA between Bayou Lacombe Museum and Recreation District 4.
NEW BUSINESS
1. Adoption of the 2025 Fiscal Year District Budget.
2. Discussion of revisions to the District Facilities Use and Rental Policies and Fees.
Adjournment
Mike Sevante, Chairman
Recreation District No. 4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreation District #4 Office at 985-882-1314 describing the assistance that is necessary.
St. Tammany Parish Recreation District #4
Board Meeting Minutes; November 20, 2024, at 6:30 pm, Rec District Gym, Lacombe, LA
Board Attendees
Present: Anthony Henry, Mike Sevante, Nanette Ziegler, Karen Raymond, Ashley Ray, Jonathan Meadows, Dana Icenhower and Kalil Batiste
Absent: N/A
Quorum Present: Yes
Call to order: 6:42 by Chairman Mike Sevante. Raymond led the meeting in prayer and Meadows led the Pledge of Allegiance. Batiste motioned to approve the minutes from October 16th meeting, seconded by Raymond, and the minutes were unanimously accepted.
Financial Report: Ziegler provided a comprehensive financial update detailing the balances of various accounts. Batiste motioned to approve the financials, seconded by Meadows, and the reports were unanimously accepted.
Director’s Report by Anthony Henry: Mr. Henry provided an update on the gym lights, which have been upgraded to energy-efficient LED fixtures. The skatepark equipment will be relocated to the barn for storage. The Senior Thanksgiving Dinner was a tremendous success, receiving numerous compliments on both the event and the food.
Orders of Business:
Report on received quotes for construction of the FHWA Recreational Trails Project: Ray presented a summary of the quotes received for the construction of the FHWA Recreational Trails. The district has selected Smith’s Construction Co., with a base bid of $111,311.00. A contract will be prepared, and the company will provide the necessary bonds and insurance. Following this, a notice to proceed will be issued. The motion to approve was made by Ray and seconded by Batiste. The motion passed unanimously with no opposition.
Report of the review committee on the proposals received for Professional Services: Nine responsive proposals were received for Professional Services. Based on rankings and score sheets, two companies were invited to deliver summary presentations. The primary focus is to secure a provider capable of delivering most services in-house. Allsouth was recommended by the committee, and a motion to select them as the Professional Services provider was made by Ziegler and seconded by Ray. The motion passed unanimously, with no opposition.
Discussion of CEA between Bayou Lacombe Museum and Recreation District 4: Raymond gave summary on CEA.
Report and recommendation of the interview committee on hiring a maintenance specialist for the district: The hiring committee, in collaboration with Director Tony Henry, selected Terrance Martin for the full-time Maintenance Specialist position. Martin will start at a pay rate of $16.00 per hour, with eligibility for an increase to $18.00 per hour after 60 days, subject to the Director's review and approval. Meadows motioned to approve the increase, and Raymond seconded. The motion passed unanimously, with no opposition.
Introduction of the proposed 2025 Fiscal Year District Budget: May need a special meeting to adopt 2025 budget.
Meeting adjourned at 8:01 pm, Next meeting date: December 18, 2024
Minutes submitted by: Administrative Assistant Kurenda Strickland
Notice of Board of Commissioners Meeting and Agenda
November 20, 2024, at 6:30 p.m.
Meeting to be held at 61100 North 12th Street, Lacombe (at the Gym)
Posted by November 19, 2024, at 5:00 pm
AGENDA and NOTICE OF PUBLIC MEETING
1. Call to Order: Mike Sevante, Chairman
2. Opening Prayer and Pledge
3. Roll Call
4. Approval of October 16,2024, minutes.
5. Financial Report
6. Director’s Report, Tony Henry
OLD BUSINESS
1. RFP results, potential selection of vendor to do the master plan.
2. Newly select Maintenance Specialist
3. Results from the quote opening for the Trail project, and potential selection of vendor.
NEW BUSINESS
Adjournment
Mike Sevante, Chairman
Recreation District No. 4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreation District #4 Office at 985-882-1314 describing the assistance that is necessary.
St. Tammany Parish Recreation District #4
Board Meeting Minutes; October 16, 2024, at 6:30 pm, Rec District Gym, Lacombe, LA
Board Attendees
Present: Anthony Henry, Mike Sevante, Nanette Ziegler, Karen Raymond, Ashley Ray, Jonathan Meadows, Dana Icenhower and Kalil Batiste
Absent: N/A
Quorum Present: Yes
Call to order: 6:46 by Chairman Mike Sevante. Raymond led the meeting in prayer and Icenhower led the Pledge of Allegiance. Ray motioned to approve the minutes from September 18th meeting, seconded by Raymond, and the minutes were unanimously accepted.
Financial Report: Ziegler provided a comprehensive financial update detailing the balances of various accounts. Batiste motioned to approve the financials, seconded by Meadows, and the reports were unanimously accepted.
Director’s Report by Anthony Henry: Mr. Henry discussed Basketball registration going over the numbers of each age group. We need a few sponsorships for some of the children due to the fee to participate. Discussed needing new bleachers and floors for the gym. Want to start an event called “Light up Lacombe” where they will rate businesses and residences on decorating for Christmas. There will be a prize given to the winner.
Orders of Business:
Update on the progress towards construction of the FHWA Recreational Trails project: Ray provided a brief update on the progress of the FHWA Recreational Trails project construction. Two benches were purchased at $1300 to keep the grant going.
Status of Professional Services RFP advertisement and receipt of proposals: Several businesses reached out regarding the RFP. The deadline is Oct. 21st. We look forward to the RFP being sent by that date.
Discussion of CEA between Bayou Lacombe Museum and Recreation District 4: Raymond gave summary on CEA.
Meeting adjourned at 8:07 pm, Next meeting date: November 20, 2024
Minutes submitted by: Administrative Assistant Kurenda Strickland
Notice of Board of Commissioners Meeting and Agenda
October 16, 2024, at 6:30 p.m.
Meeting to be held at 61100 North 12th Street, Lacombe (at the Gym)
Posted by October 15, 2024, at 5:00 pm
AGENDA and NOTICE OF PUBLIC MEETING
1. Call to Order: Mike Sevante, Chairman
2. Opening Prayer and Pledge
3. Roll Call
4. Approval of September 18,2024, minutes.
5. Financial Report
6. Director’s Report, Tony Henry
OLD BUSINESS
1. Update on the progress towards construction of the FHWA Recreational Trails project.
2. Status of Professional Services RFP advertisement and receipt of proposals.
NEW BUSINESS
1. Discussion of CEA between Bayou Lacombe Museum and Recreation District 4
Adjournment
Mike Sevante, Chairman
Recreation District No. 4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreation District #4 Office at 985-882-1314 describing the assistance that is necessary.
St. Tammany Parish Recreation District #4
Board Meeting Minutes; September 18, 2024, at 6:30 pm, Rec District Gym, Lacombe, LA
Board Attendees
Present: Anthony Henry, Mike Sevante, Nanette Ziegler, Karen Raymond, Ashley Ray, Jonathan Meadows, Dana Icenhower and Kalil Batiste
Absent: N/A
Quorum Present: Yes
Call to order: 6:36 by Chairman Mike Sevante. Ziegler led the meeting in prayer and the Pledge of Allegiance. Batiste motioned to approve the minutes from August 21st meeting, seconded by Raymond, and the minutes were unanimously accepted.
Financial Report: Ziegler provided a comprehensive financial update detailing the balances of various accounts. Ray motioned to approve the financials, seconded by Batiste, and the reports were unanimously accepted.
Director’s Report by Anthony Henry: Mr. Henry discussed the upcoming Halloween Movie Night, scheduled for October 26th, and the “Monster Mash Candy Bash” Trunk or Treat, which will be held inside the gym on October 31st. In November, we are planning a Thanksgiving Dinner for seniors, with the date to be determined. The administration is currently coordinating efforts for Toys for Tots and the Christmas Parade. Additionally, we received an estimate to replace the gym lighting—approximately $10,000 for 15 fixtures. Since the gym has 16 fixtures, we will confirm if the quote covers the correct number. We will also reach out to Safelite to repair the lettering on the exterior of the gym. Lastly, the skate park equipment is scheduled to be relocated during the second week of October. Tony will be contacting the barn to possibly store the equipment there until we are ready to use it.
Orders of Business:
Discussion of the advertising, direct solicitation, and submission deadlines for the Project Management Services Request for Proposals: The board had a brief discussion regarding the RFP process and concluded that the selection of a firm will be based on the qualifications and experience best suited to the district’s strategic planning needs. The decision will not be made solely on the lowest bid. Staff will collect mailing addresses for the firms and distribute the RFP. The RFP will be advertised in the Farmer on September 25,2024. The deadline for submission is set for October 21st, after which the review process will begin.
Update on the progress towards construction of the FHWA Recreational Trails project: Ray provided a brief update on the progress of the FHWA Recreational Trails project construction.
Brief discussion regarding maintenance position: Moved by Meadows, seconded by Ray. Following a brief discussion, it was agreed that the Director will assess the required hours for the project. The hourly rate will be determined based on the candidate's experience.
Meeting adjourned at 7:52 pm, Next meeting date: October 16, 2024
Minutes submitted by: Administrative Assistant Kurenda Strickland
Notice of Board of Commissioners Meeting and Agenda
September 18, 2024, at 6:30 p.m.
Meeting to be held at 61100 North 12th Street, Lacombe (at the Gym)
Posted by September 17, 2024, at 5:00 pm
AGENDA and NOTICE OF PUBLIC MEETING
1. Call to Order: Mike Sevante, Chairman
2. Opening Prayer and Pledge
3. Roll Call
4. Approval of August 21, 2024, minutes.
5. Financial Report
6. Director’s Report, Tony Henry
OLD BUSINESS
1. Discussion of the advertising, direct solicitation, and submission deadlines for the Projects Management Services Request for Proposals (RFP).
2. Update on the progress towards construction of the FHWA Recreational Trails project.
NEW BUSINESS
Adjournment
Mike Sevante, Chairman
Recreation District No. 4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreation District #4 Office at 985-882-1314 describing the assistance that is necessary.
St. Tammany Parish Recreation District #4
Board Meeting Minutes; August 21, 2024, at 6:30 pm, Rec District Gym, Lacombe, LA
Board Attendees
Present: Anthony Henry, Mike Sevante, Nanette Ziegler, Karen Raymond, Ashley Ray and Kalil Batiste
Absent: Jonathan Meadows and Dana Icenhower
Quorum Present: Yes
Call to order: 6:36 by Chairman Mike Sevante. Raymond led the meeting in prayer and the Pledge of Allegiance. Swore in newly appointed board member Kalil Batiste. Ray motioned to approve the minutes from June 19th meeting, seconded by Ziegler, and the minutes were unanimously accepted. Ray motioned to approve the minutes from July 2nd special meeting, seconded by Batiste, and the minutes were unanimously accepted.
Financial Report: Ziegler provided a comprehensive financial update, detailing the balances of various accounts. Ray motioned to approve the financials, seconded by Batiste and the reports were unanimously accepted.
Director’s Report by Anthony Henry: The gym, offices, and bathrooms have undergone deep cleaning, and the bathrooms have also been freshly painted. We are currently in discussions to obtain a CEA for the Chatha Ima football field to host various sporting events with the recreation. Additionally, due to ongoing plumbing issues, we may need to revamp the system to better accommodate larger events and prevent backups. Pickleball will resume on Tuesdays and Thursdays from 9:00 AM to 12:00 PM; however, the schedule may vary, or sessions may be canceled if the recreation center has other commitments. Also, a discussion regarding a cost for the use of the gym for pickleball.
Orders of Business:
Status report on fair market value appraisal of a piece of property: We are considering the purchase of a vacant lot adjacent to John Davis Park to enhance our ability to add more features. The lot, with dimensions of approximately 25,000 to 26,000 square feet, has been appraised at $40,000 and may be available for bidding at auction in November or December.
Resolution expressing Lacombe Recreation District’s gratitude to Louisiana State Representative Jack “Jay” Galle’, Jr. for his support of the district in the 2024 Louisiana Legislature: Raymond moved the motion to adopt, seconded by Ray and unanimously accepted.
Resolution to appoint Mrs. Bonnie Sarver, Gulf South Accounting, as Treasurer of the district pursuant to the provisions of La. R.S. 33:4564: Sevante reviewed the resolution to appoint Bonnie Sarver as board treasurer. Ray moved the motion to adopt, seconded by Ziegler and unanimously accepted.
Resolution approving a CEA between Recreation District No. 4 and Recreation District No. 1 for Reciprocal Non-District Fee Waivers and authorizing the District Director to execute the CEA on behalf of Rec. District 4. Ziegler moved the motion to adopt, seconded by Ray and unanimously accepted.
Resolution approving a CEA between Recreation District No. 4 and Recreation District No. 1 for the transfer of modular skateboard park equipment and authorizing the District Director to execute the CEA on behalf of Rec. District 4. Raymond moved the motion to adopt, seconded by Batiste and unanimously accepted.
Consideration of an insurance and benefits stipend for the District Director as part of annual compensation. The stipend would be 10,000 dollars annually. Batiste motioned to approve the stipend, seconded by Ray.
Consideration of the issuance of a Request for Proposals (RFP) for the provision of diverse Projects Management Services to the District. Ziegler motioned to approve moving forward with RFP, seconded by Ray.
Meeting adjourned at 8:34 pm, Next meeting date: September 18, 2024
Minutes submitted by: Administrative assistant Kurenda Strickland
Notice of Board of Commissioners Meeting and Agenda
August 21, 2024, at 6:30 p.m.
Meeting to be held at 61100 North 12th Street, Lacombe (at the Gym)
Posted by August 20, 2024, at 5:00 pm
AGENDA and NOTICE OF PUBLIC MEETING
1. Call to Order: Mike Sevante, Chairman
2. Opening Prayer and Pledge
3. Swearing in of newly appointed board member
4. Roll Call
5. Approval of June 19, 2024, minutes.
6. Approval of July 2, 2024, special meeting minutes.
7. Financial Report
8. Director’s Report, Tony Henry
OLD BUSINESS
NEW BUSINESS
1. Status report on fair market value appraisal of a piece of property.
2. Resolution expressing Lacombe Recreation District's gratitude to Louisiana State Representative Jack "Jay" Galle', Jr. for his support of the district in the 2024 Louisiana Legislature.
3. Resolution to appoint Mrs. Bonnie Sarver, Gulf South Accounting, as Treasurer of the district pursuant to the provisions of La. R.S. 33:4564.
4. Resolution approving a Cooperative Endeavor Agreement between Recreation District No. 4 and Recreation District No. 1 for Reciprocal Non-District Fee Waivers and authorizing the District Director to execute the CEA on behalf of Rec. District 4.
5. Resolution approving a Cooperative Endeavor Agreement between Recreation District No. 4 and Recreation District No. 1 for the transfer of modular skateboard park equipment and authorizing the District Director to execute the CEA on behalf of Rec. District 4.
6. Consideration of an insurance and benefits stipend for the District Director as part of annual compensation.
7. Consideration of the issuance of a Request for Proposals (RFP) for the provision of diverse Projects Management Services to the District.
Adjournment
Mike Sevante, Chairman
Recreation District No. 4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreation District #4 Office at 985-882-1314 describing the assistance that is necessary.
Notice of Board of Commissioners Meeting and Agenda
July 17, 2024, at 6:30 p.m.
Meeting to be held at 61100 North 12th Street, Lacombe (at the Gym)
Posted by June 16, 2024, at 5:00 pm
AGENDA and NOTICE OF PUBLIC MEETING
1. Call to Order: Mike Sevante, Chairman
2. Opening Prayer and Pledge
3. Roll Call
4. Approval of June 19, 2024, minutes.
5. Approval of July 2, 2024, special meeting minutes.
6. Financial Report
7. Director’s Report, Tony Henry
OLD BUSINESS
New Business
1. Approval to retain the services of a residential property appraiser to determine the fair market value of a piece of property.
2. Resolution expressing Lacombe Recreation District's gratitude to Louisiana State Representative Jack "Jay" Galle', Jr. for his support of the district in the 2024 Louisiana Legislature.
Adjournment
Mike Sevante, Chairman
Recreation District No. 4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreation District #4 Office at 985-882-1314 describing the assistance that is necessary.
Notice of Board of Commissioners Special Meeting and Agenda
July 2, 2024, at 6:30 p.m.
Public Meeting to be held at 61100 North 12th Street, Lacombe (Gym)
Posted by July 1, 2024, at 5:00 pm
AGENDA
1. Call to Order: Mike Sevante, Chairman
2. Opening Prayer and Pledge
3. Roll Call
NEW BUSINESS
4. Resolution to adopt the 2024 Millage Rate.
Adjournment
____________________
Mike Sevante, Chairman STP Recreation District No. 4
61100 N. 12th St., Lacombe, La.
985-882-1314
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreation District #4 Office at 985-882-1314 describing the assistance that is necessary
Notice of Board of Commissioners Meeting and Agenda
June 19, 2024, at 6:30 p.m.
Meeting to be held at 61100 North 12th Street, Lacombe (at the Gym)
Posted by June 18, 2024, at 5:00 pm
AGENDA and NOTICE OF PUBLIC MEETING
1. Call to Order: Mike Sevante, Chairman
2. Opening Prayer and Pledge
3. Roll Call
4. Approval of May 15, 2024, minutes.
5. Financial Report
6. Director’s Report, Tony Henry
OLD BUSINESS
Review of proposal by All South Consulting Engineers for updating the 2015 Recreation District Master Plan (first discussed at the 3/20/2024 board meeting)
New Business
Amend the 2023 Recreation District Budget to reflect final revenues and expenditures.
Adoption of a resolution approving the Louisiana Attestation Questionnaire, a required part of the annual financial review of public agencies.
Adjournment
Mike Sevante, Chairman Recreation District No. 4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreation District #4 Office
at 985-882-1314 describing the assistance that is necessary.
May 15, 2024 Minutes
St. Tammany Parish Recreation District #4
Board Meeting Minutes; May 15, 2024, at 6:30 pm, Rec District Gym, Lacombe, LA
Board Attendees
Present: Anthony Henry, Mike Sevante, Nanette Ziegler, Jonathan Meadows, Ashley Ray, and Dana Icenhower
Absent: Karen Raymond
Guests: Paul Dimitri
Quorum Present: Yes
Call to order: 6:38 by Chairman Mike Sevante. Sevante led the meeting in prayer and the Pledge of Allegiance. Ray motioned to approve the minutes from last month's meeting, seconded by Ziegler, and the minutes were unanimously accepted.
Financial Report: Meadows provided a comprehensive financial update, detailing the balances of various accounts. Ray motioned to approve the financials, seconded by Icenhower and the reports were unanimously accepted.
Director’s Report by Anthony Henry: Parking at Keller Field has become increasingly chaotic, with individuals spending up to 20 minutes searching for a parking spot. Concerns have been raised by residents in the vicinity regarding parking challenges and the encroachment of personal driveways. Efforts will be made to explore alternative options, including the acquisition or utilization of other available vacant land. The area under the pavilion will not be paved with concrete; instead, additional sand or dirt will be added for safety reasons. To address this concern, a solution such as a decking system like the one used by JazzFest may be implemented. There is also interest in involving teens in summer work at the Recreation District through a grant program offered by the Parish.
Orders of Business:
Final vote on RCL (Architect) agreement, contract, and the FHWA Recreational Trails grant program: Ray reviewed two designs: the original design and the updated version incorporating a walking path around the park. The price difference between the two designs is the first design is estimated at $116,880. The second design’s estimated cost, including the walking path, amounts to $143,907. Additionally, there is a request to install a bench and make minor improvements to the layout. Each board member shared their preference after a brief discussion, leading to a decision on the contract. Ray proposed to approve the agreement, contract, and the FHWA Recreational Trails grant, which was seconded by Meadows and unanimously accepted.
Resolutions for all bank accounts: Resolutions are needed to update the signatory authorities for bank accounts by removing former board members and replacing them with current board members. The first bank to be moved for motion to accept new resolution is Heritage. Ray motioned to approve, seconded by Meadows. The second bank to be moved for motion to accept new resolution is Hancock/Whitney. Ziegler motioned to approve, seconded by Ray. The third bank to be moved for motion to accept new resolution is Resource. Icenhower motioned to approve, seconded by Meadows.
Chairman opened the floor to comments from board and audience. No comments were made.
Closing
Meeting adjourned at 7:48 pm
Next meeting date: June 19, 2024
Minutes submitted by: Administrative assistant Kurenda Strickland
Notice of Commissioners Meeting and Agenda
May 15, 2024 at 6:30 pm
Meeting to be held at 61100 North 12th Street, Lacombe, LA 70445 in the gymnasium
Posted by May 14, 2024 at 5:00 pm.
AGENDA AND NOTICE OF PUBLIC MEETING
1. Call to order: Mike Sevante, Chairman
2. Opening prayer and pledge
3. Roll call
4. Approval of April 17, 2024 minutes.
5. Financial report
6. Director's Report, Tony Henry
OLD BUSINESS
7. Final vote on RCL (Architect) agreement and contract and the FHWA Recreational Trails grant program.
NEW BUSINESS
8. Resolutions for all bank accounts.
ADJOURNAMENT
Mike Sevante, Chairman
Recreation District No. 4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreational District #4 office at 985-882-1314 describing the assistance that is needed.
Notice of Commissioners Meeting and Agenda
April 17, 2024 at 6:30 pm
Meeting to be held at 61100 North 12th Street, Lacombe, LA 70445 in the gymnasium
Posted by April 16, 2024 at 4:00 pm.
AGENDA AND NOTICE OF PUBLIC MEETING
1. Call to order: Mike Sevante, Chairman
2. Opening prayer and pledge
3. Roll call
4. Approval of March 20, 2024 minutes.
5. Special meeting approval of April 3, 2024 minutes
6. Financial report
7. Director's Report, Tony Henry
OLD BUSINESS
8. Discuss the RCL (Architect) agreement and contract and the FHWA Recreational Trails grant program.
NEW BUSINESS
ADJOURNAMENT
_____________________
Mike Sevante, Chairman
Recreation District No. 4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreational District #4 office at 985-882-1314 describing the assistance that is needed.
Notice of Commissioners Special Meeting and Agenda
April 3, 2024 at 6:00 pm
Meeting to be held at 61100 North 12th Street, Lacombe, LA 70445 in the gymnasium
Posted by April 1, 2024 at 4:00 pm.
AGENDA
1. Call to Order: Mike Sevante, Chairman
2. Opening Prayer and Pledge
3. Roll Call
OLD BUSINESS
1. Voting on summer camp program, Abrakadoodle.
2. Finalizing the FHWA Recreational Trails Project and Program Grant.
Adjournment
_______________________
Mike Sevante, Chairman
Recreation District #4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreational District #4 office at 985-882-1314 describing the assistance that is needed.
Notice of Commissioners Meeting and Agenda
March 20, 2024 at 6:30 pm
Meeting to be held at 61100 North 12th Street, Lacombe, LA 70445 in the gymnasium
Posted March 19, 2024
Agenda and notice of public meeting
1. Call to order: Mike Sevante, Chairman
2. Opening prayer and pledge
3. Roll call
4. Approval of February 21, 2024, minutes
5. Presentation by Mr. Jared Bauer, All South Consulting Engineers.
6. Proposed Fiscal Year 2024 Budget
7. Appointment of CPA Firm to conduct FY 2023 Financial Reporting
8. Financial Report
9. Director's Report, Tony Henry
OLD BUSINESS
10. Discuss RCL (Architect) agreement and contract, and the FHWA Recreational Trails grant program.
NEW BUSINESS
11. Discuss District By-Laws (Karen Raymond).
ADJOURNMENT
Mike Sevante, Chairman
Recreation District #4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreational District #4 office at 985-882-1314 describing the assistance that is needed.
Notice of Commissioners Meeting Agenda
February 21, 2024 at 6:30 pm
Meeting to be held at 61100 North 12th Street, Lacombe, LA 70445 in the gymnasium
Posted February 20, 2024 at 5:00 pm
Agenda and Notice of Public Meeting
1. Call to order: Mike Sevante, Chairman
2. Opening prayer and pledge
3. Swearing in of newly appointed board member
4. Roll Call
5. Director's report
Old Business
None
New Business
1. Discuss the RCL (Architect) agreement and contract for the FHWA Recreational Trails Grant program.
2. Present proposed 2024 budget.
3. Financial update and establish a budget committee.
4. Discuss the administrative Assistant position.
Adjournment
Mike Sevante, Chairman
Recreation District #4
In accordance with the Americans Disabilities Act, if you need special assistance, please contact Recreational District #4 office at 985-882-1314 describing the assistance that is needed.
A SPECIAL BOARD MEETING WILL BE HELD AT 5:00 PM ON WEDNESDAY, JANUARY 24, 2024
Notice of Board of Director's Special Meeting Agenda
January 24, 2024 at 5:00 pm
1. Call to order by Ad Hoc Chairperson: Opening prayer and pledge
2. Swearing in of new board members.
3. Election of new officers.
New Business
1. Resolution authorizing new signors for bank accounts and access to the bank account by staff member Tony Henry.
Adjournment
In accordance with the Americans Disabilities Act, if you need special assistance, please contact the Recreation District #4 office at 985-882-1314 describing the assistance that is necessary.
THE JANUARY 17, 2024, BOARD OF DIRECTOR'S MEETING WILL BE RESCHEDULED
Recreation District 4 Board Meetings
August 21, 2024
Agenda August
July 2,2024
AGENDA JULY.docx Special Meeting July 2nd.docx
June 19,2024
Minutes June 19.docx
May 15, 2024
Minutes (May 15 2024)
April 17, 2024
Minutes (April 17 2024)
March 20, 2024
Minutes March 20 2024
February 21, 2024
Minutes (February 21 2024)
December 20, 2023
Agenda
November 15, 2023
Agenda
October 18, 2023
Agenda
September 20, 2023
Agenda Minutes (September 20th, 2023)
August 16th, 2023
Agenda Minutes (August 16th, 2023)
July 19th, 2023
Agenda Minutes (July 19th, 2023)
June 21st, 2023
Agenda Minutes (June 21st, 2023)
May 30th, 2023
Agenda Minutes (May 30th 2023)
May 17th, 2023
Agenda Minutes (May 17th, 2023)
April 19th, 2023
Agenda Minutes (April 19)
April 5th, 2023
Agenda
March 18th, 2023
Agenda (Revised) Minutes March
February 15th, 2023
Agenda Minutes (February 15, 2023)
January 18th, 2023
Agenda Minutes (January 18, 2023)
December 21st, 2022
Agenda Minutes (December 21, 2022)
November 16th, 2022
Agenda Minutes (November 16, 2022)
October 19th, 2022
Agenda Minutes (October 19th, 2022)
September 21st, 2022
Agenda Minutes (September 21st, 2022)
September 15th, 2022
Agenda Minutes (September 15th, 2022)
August 31st, 2022
Agenda Minutes (August 31st, 2022)
August 17th, 2022
Agenda Minutes (August 17th, 2022)
July 20th, 2022
Agenda Minutes (July 20, 2022)
June 15th, 2022
Agenda Minutes (June 15, 2022)
June 2nd, 2022
Agenda Minutes (June 2, 2022)
May 18th, 2022
Agenda Minutes (May 2022)
April 19th, 2022 (This meeting will be on 4/27/2022, it was postponed due to an illness)
Agenda Minutes (April 2022)
March 16th, 2022
Agenda Minutes (March 2022)
February 16th, 2022
Agenda Minutes (February 2022)
January 19th, 2022
Agenda Minutes (January 2022)
2021
January 20, 2021
Agenda Minutes
February 24th, 2021
Agenda. Minutes
March 17th, 2021
Agenda Minutes
April 21st, 2021
Agenda Minutes
May 26th, 2021
Agenda. Minutes
June 23rd, 2021
Agenda Minutes
July 21st, 2021
4agenda july 2021.docx. Minutes
August 18th, 2021
Agenda
Minutes
September 15th, 2021
agenda.september 2021 revised.docx
Meeting Minutes September 15, 2021 1 of 2
Meeting Minutes September 15, 2021 2 of 2
October 27th, 2021
Agenda Minutes
November 17th, 2021
Agenda Minutes
December 15th, 2021
Agenda
2020,
January 15, 2020
Minutes
February 19, 2020
March 18, 2020
Agenda
No Meeting in April due to Covid-19
May 27,2020
Minutes Agenda
June 17, 2020
Minutes Agenda
July 15 2020
Minutes Agenda
August 19 2020
Minutes Agenda
September 16 2020
Minutes Agenda
October 2020
Agenda 20 1021 board of directors meeting minutes.docx
November 2020
Agenda 20 1125 emergency board of directors meeting minutes.docx
20 1118 board of directors meeting minutes.docx
December 16 2020
Agenda 20 1216 board of directors meeting minutes.docx
2019
January 16, 2019
Minutes Agenda
February 27,2019
(Meeting rescheduled to 02/27/19)
Minutes Agenda
March 26th, 2019
Minutes Agenda
April 17th, 2019
Minutes Agenda
May 15th, 2019
Minutes Agenda
June 19th,2019
Minutes Millage Hearing Agenda Agenda
July 17th, 2019
Minutes Agenda
August 21st, 2019
Minutes Agenda
September 18th,2019
Minutes Agenda
October 9th,2019
Minutes Agenda
2020 budget hearing notice
November 20th,2019
Agenda Minutes
December 18th,2019
2018
January 18, 2018
Minutes Agenda
February 21, 2018
Minutes Agenda
March 22nd, 2018
Minutes Agenda
April 18th, 2018
Minutes Agenda
May 16th, 2018
Minutes Agenda
June 20th, 2018
Minutes Agenda
July 18th,
Minutes Agenda
August 15th, 2018
Minutes Agenda
Resolution 20 amending 2018 budget
September 19th, 2018
Minutes Agenda
September 26th, 2018
Minutes Agenda
October 17th, 2018
Minutes Agenda
November 28th, 2018
Board meeting moved from 21st to the 28th for November.
Minutes
December 19th, 2018
Minutes Agenda
2017
January 18th, 2017
Agenda Minutes
February 15th, 2017
Minutes Agenda
March 22, 2017
Minutes Agenda
April 19,2017
Minutes Agenda
May 17, 2017
Minutes Agenda
June 19, 2017
Minutess Agenda
July 19, 2017
Minutes Agenda
August 16, 2017
Minutes Agenda
September 20, 2017
Minutes Agenda
October 25, 2017
Minutes Agenda
November
Agenda Minutes
December
Agenda Minutes